Privacy Policy

Karen Hardy Studios Privacy Statement

Karen Hardy Studios is committed to protecting your privacy. This statement:

  • Sets out the types of personal data we collect about you and how it is used
  • Outlines how we ensure your data is protected
  • Explains how we collect and use your personal data
  • Explains how data is shared between our UK offices
  • Sets out our legal basis for holding and using your personal data
  • Explains the different rights you have in relation to your data
  • Explains how to contact us with any questions

 

What we collect

The type of personal data Karen Hardy Studios collects about previous / existing clients, suppliers, and recruitment candidates includes but is not limited to the following:

  • Identity information: name, address, gender and personal contact details
  • Employment information: job title, company name, work contact details and previous roles
  • Background information: interests and preferences as provided by you

 

All this information is considered confidential. It is only processed for the below purposes:

 

Provision of services

  • Services provided to our clients and any information pertaining to those services.
  • Maintenance of client and supplier records and ensuring they are up to date and accurate.

 

Client Relationship Management and Direct Marketing

  • Acquiring and maintaining contact information about previous, current and potential clients.
  • Keeping our clients informed through emails, newsletters and notices of upcoming events that might be of interest.

 

Recruitment

  • To collect information about candidates applying for roles with Karen Hardy Studios. This information will be retained in alignment with our retention policy.

 

Legal Obligations

  • Where we are obliged to disclose information as required by law or regulation.

 

Security and Confidentiality

Karen Hardy Studios takes the appropriate steps to ensure all the data we store is secured.

Karen Hardy Studios applies a “need to know” policy around the personal data we hold. Any personal data collected and processed will only be done so by the relevant person or team.

Where Karen Hardy Studios uses third party service providers we endeavour to ensure they comply with the same set of regulations for handling personal data.

 

How we collect data

Karen Hardy Studios collects personal data in a number of different ways outlined below:

 

  • Directly from you.

This is information provided by you in order for Karen Hardy Studios to provide you with a service; in order for you to provide a service to Karen Hardy Studios; or for applying for a role at Karen Hardy Studios.

 

  • Publicly available sources.

We may use public sources such as LinkedIn, Facebook Twitter etc.

 

  • Third parties acting on your behalf.

Information passed on by recruitment agencies or other third parties who believe you will be interested in our services.

 

  • Through our website.

In general, visiting our website (Karen Hardy Studios.com) may be considered anonymous. We do not engage in any activities that will personally identify our visitors. We may use your IP address to help diagnose issues with the website and to gather analytics as to what features of the site are being used the most. We may collect certain information by automated means such as cookies. Please read our Cookie Policy for more information.

 

Legal Basis

For clients and suppliers the legal basis for collecting and storing your personal information is that the processing is necessary:

  • (i) in relation to a contract which the individual has entered into; or
  • (ii) because the individual has asked for something to be done so they can enter into a contract.

For job applicants and our staff, the legal basis for collecting and storing your personal information is that your consent has been obtained.

Finally, where we send marketing information, we do so only to those whom we believe would have a genuine interest in our services and the legal basis for collecting and storing your personal information is that of legitimate business interests.

We have retention policy in place for keeping this data.

 

Your Rights

In line with the current data privacy regulations all users of whom we hold information about have the following rights.

 

  • The Right of access

Access to view what data we hold about you.

 

  • The Right to rectification

Correct any inaccuracies about the data we hold about you.

 

  • The Right to erasure

Where applicable all your data removed from our systems.

 

  • The Right to be informed

What we are doing with your data.

 

  • The Right to object (to processing justified on legitimate interest grounds)

Where Karen Hardy Studios relies on legitimate business interest to hold and process your data, then you have the right to object to such processing, unless we can either demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms or where we need to process the data for the establishment, exercise or defence of legal claims.

If you would like to request access, review or correct the personal data we have collected about you, please contact us at  alison@karenhardystudios.com.

You may unsubscribe from any mailing list by following the instructions provided within the distributed mail.

 

Contact

If you have any questions or concerns about this privacy policy, please feel free to contact us at alison@karenhardystudios.com.

 

 

Cookie policy

Our website uses cookies. A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

 

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

 

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage

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